BCOE - Administrative Services

Business Forms

Conf / Travel / Mileage

AFFIDAVIT OF NON-RECEIPT (NO RECEIPT FOR TRAVEL EXPENSES)	BSF 50
HOTEL/MOTEL TRANSIENT OCCUPANCY TAX WAIVER	BSF 66
BCOE Rate - MILEAGE EXPENSE REPORT AND CLAIM - effective July 2011 - State Rate - Mileage Expense Report and Claim	BSF 71
REQUEST TO ATTEND CONFERENCE OR STAFF DEVELOPMENT ACTIVITY	BSF 67
TRAVEL EXPENSE - ADVANCE REQUEST - effective July 2011	BSF 68A
BCOE Rate - TRAVEL EXPENSE REPORT AND CLAIM - effective July 2011 - State Rate - Travel Expense Report and Claim	BSF 68
see Operating Procedures (Travel Expenses) for additional guidelines on the above forms
VEHICLE RESERVATION FORM see Operating Procedures (Vehicle Pool) for additional guidelines	BSF 118

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Contract

Independent Contractor - CERTIFICATION
Independent Contractor - AGREEMENT
Independent Contractor - AMENDMENT
BSF-01a: CRIMINAL RECORD CHECK AFFIDAVIT of CONTRACTOR
Independent Contractor Process - Flowchart

see Operating Procedures (Contracts/Independent Contractors) for guidelines

BSF 01

CA State Form 587, Nonresident Withholding Allocation Worksheet
CA State Form 590, Withholding Exemption Certificate

CA State Forms
(Independent Contractor)

THRESHOLD PROPOSAL
see Operating Procedures (Special Projects/Grant Applications) for guidelines

BSF 21

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Facilities

APPLICATION AND AGREEMENT FOR USE OF FACILITIES	BSF 31
MEETING ROOM SET-UP REQUEST	BSF 41
BOX STORAGE REQUEST see Operating Procedures (Record Retention) for additional guidelines	BSF 26
SAFETY / INJURY & ILLNESS PREVENTION CERTIFICATION FORM	BSF 40
SAFETY CHECK LIST see Operating Procedures (Safety/Security) for additional guidelines	BSF 37
WORK ORDER AND MAINTENANCE REQUEST (MAINTENANCE/OPERATIONS) A new Online Workorder System is now available! Questions? Contact Maintenance & Operations for assistance.	Former BSF 03
WORKSTATION EVALUATION see Operating Procedures (Safety/Security) for additional guidelines	BSF 59

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Field Trip

Please refer to the Superintendent's Policies and Administrative Regulations, Section 6153, for current policy, procedures and forms.
Electronic version available on the web at: Field Trip and Extracurricular Activity Procedures

Forms available in Spanish:
- Field Trip Permission Form
- BSSFP-1A
- BSSFP-2
- BSSFP-2A

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Financial

BCOE S-TRANSFER REQUEST see Operating Procedures (Expenditure) for additional guidelines	BSF 92
BUDGET - NEW OR REVISION - 11/12 BUDGET - NEW OR REVISION - 12/13 see Operating Procedures (Budget) for additional guidelines	BSF 73
INDIRECT COST CALCULATOR	BSF 111
CHECK PHOTO REQUEST FORM	BSF-82
INTERDEPARTMENTAL JOURNAL REQUEST see Operating Procedures (Expenditure) for additional guidelines	BSF 28
JOURNALS (Transferring Income and Expenses) see Operating Procedures (Budget) for additional guidelines	BSF 36
Petty Cash:
ESTABLISH PETTY CASH FUND	BSF 115
PETTY CASH RECONCILIATION FORM	BSF 116
PETTY CASH CHANGE OF CUSTODIAN FORM see Operating Procedures (Petty Cash) for additional guidelines	BSF 117
Labor Adjustments:
PAST PAYROLL HISTORY TRANSFER	BSF 86
FUTURE PAYROLL DISTRIBUTION	BSF 87
REIMBURSEMENT CLAIM (word)	BSF 69
REIMBURSEMENT CLAIM - auto-calculates (pdf)
see Operating Procedures (Expenditure) for additional guidelines
STOP PAYMENT REQUEST FORM	BSF 81
VENDOR CHECK CANCELLATION (DISTRICTS)	BSF 79

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Insurance

Auto Incident Report	INS 8
Accident/Incident Reporting Form For employee injury, use the HR-122 form under Worker's Comp.	INS 9
BCOE Claim for Injury or Damage (Reimbursement of Funds) (Prior BSF18)	INS 11
Property Claim Form ( to report loss due to: Theft / Vandalism / Natural Disaster* )* see Operating Procedures (Safety/Security) for additional guidelines
Certificate of Insurance Request for Special Events The above link will re-direct to the BSSP website - from there, click on the "Request for Liability Coverage, Special Event" link - to submit the request, fill in the form, and fax or email per provided contact information on form..
Certificate of Insurance Request for Property The above link will re-direct to the BSSP website - from there, click on the "Request for Property Coverage" link as applicable - to submit the request, fill in the form, and fax or email per provided contact information on form..
Placing Students in Commercial Businesses	INS 2
Voluntary Activity Waiver Release and Indemnity	INS 4

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Mailroom Services

BCOE Return Address Label Template	BSF 109
BCOE Large Mailing Label Template	BSF 102
MAILROOM SERVICES A new Online Workorder System is now available! Using the new online workorder system, the BF-27 can be submitted as an attachment* to the workorder!* Questions? Contact Maintenance & Operations for assistance.	BSF 27
Paper Order Request Form	BSF 110

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Personnel

MULTI-FUNDED and SINGLE-FUNDED, EMPLOYEE ACTIVITY REPORT	BSF 98 BSF 99
OVERTIME / COMP TIME LOG	BSF 52

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System Support

Aeries Access Request Form Aeries Student System Access Instructions
Business Plus Access Request Form BUSINESS PLUS Security and Access Request Instructions ( Note: IFAS is now known as BusinessPlus )
CALPADS Access Request Form

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Technology

iDEVICES - i PAD FORMS, GUIDES, AND RESOURCES	BSF 114 BSF 119 BSF 120
EQUIPMENT TRACKING - Management Instruction - Technology Permissions & Equipment Tracking (BSF-107) - How to Run a "Single Employee Asset Agreement" Report from system see Operating Procedures (Inventory) for additional information	BSF 107
Mobile Communication Device: see Operating Procedures (Mobile Communication Device) for guidelines
PROPERTY DISPOSAL REQUEST FORM see Operating Procedures (Disposal) for additional guidelines	BSF 100
REQUEST FOR REVIEW OF DONATED TECHNOLOGY EQUIPMENT	BSF 104

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Numerical List of Business Forms

BSF 01	Independent Contractor - CERTIFICATION Independent Contractor - AGREEMENT Independent Contractor - AMENDMENT BSF-01a: CRIMINAL RECORD CHECK AFFIDAVIT of CONTRACTOR Independent Contractor Process - Flowchart see Operating Procedures (Contracts/Independent Contractors) for guidelines
CA State Forms (Independent Contractor)	CA State Form 587, Nonresident Withholding Allocation Worksheet CA State Form 590, Withholding Exemption Certificate
Former BSF 03	WORK ORDER AND MAINTENANCE REQUEST (WORK PROVIDED BY MAINTENANCE & OPERATIONS STAFF) A new Online Workorder System is now available!
BSF 21	THRESHOLD PROPOSAL see Operating Procedures (Special Projects/Grant Applications) for guidelines
BSF 27	MAILROOM SERVICES (WORK ORDERS FOR MAIL AND OTHER SERVICES) A new Online Workorder System is now available! Using the new online workorder system, the BF-27 can be submitted as an attachment* to the workorder!*
BSF-26	BOX STORAGE REQUEST see Operating Procedures (Record Retention) for additional guidelines
BSF 28	INTERDEPARTMENTAL JOURNAL REQUEST see Operating Procedures (Expenditure) for additional guidelines
BSF 31	APPLICATION FOR USE OF FACILITIES
BSF 36	JOURNALS (Transferring Income and Expenses) see Operating Procedures (Budget) for additional guidelines
BSF 37	SAFETY CHECK LIST see Operating Procedures (Safety/Security) for additional guidelines
BSF 40	SAFETY / INJURY & ILLNESS PREVENTION CERTIFICATION FORM
BSF 41	MEETING ROOM SET-UP REQUEST
BSF 50	AFFIDAVIT OF NON-RECEIPT (NO RECEIPT FOR TRAVEL EXPENSES)
BSF 52	OVERTIME / COMP TIME LOG
BSF 59	WORKSTATION EVALUATION see Operating Procedures (Safety/Security) for additional guidelines
BSF 66	HOTEL/MOTEL TRANSIENT OCCUPANCY TAX WAIVER
BSF 67	REQUEST TO ATTEND CONFERENCE OR STAFF DEVELOPMENT ACTIVITY
BSF 68	BCOE Rate - TRAVEL EXPENSE REPORT AND CLAIM - effective July 2011 - State Rate - Travel Expense Report and Claim
BSF 68A	TRAVEL EXPENSE - ADVANCE REQUEST - effective July 2011
BSF 69	REIMBURSEMENT CLAIM (OUT-OF-POCKET EXPENDITURES) - (word) REIMBURSEMENT CLAIM - auto-calculate (pdf) see Operating Procedures (Expenditure) for additional guidelines
BSF 71	BCOE Rate - MILEAGE EXPENSE REPORT AND CLAIM - effective July 2011 - State Rate - Mileage Expense Report and Claim
BSF 73	BUDGET - NEW OR REVISION - 11/12 BUDGET - NEW OR REVISION - 12/13 see Operating Procedures (Budget) for additional guidelines
BSF 79	VENDOR CHECK CANCELLATION (DISTRICTS)
BSF 81	STOP PAYMENT REQUEST FORM
BSF 82	CHECK PHOTO REQUEST FORM
BSF 86	PAST PAYROLL HISTORY TRANSFER
BSF 87	FUTURE PAYROLL DISTRIBUTION
BSF 92	BCOE S-TRANSFER see Operating Procedures (Expenditure) for additional guidelines
BSF 98 BSF 99	MULTI-FUNDED and SINGLE-FUNDED, EMPLOYEE ACTIVITY REPORT
BSF 100	PROPERTY DISPOSAL REQUEST FORM see Operating Procedures (Disposal) for additional guidelines
BSF 102	MAILING LABEL
BSF 104	REQUEST FOR REVIEW OF DONATED TECHNOLOGY EQUIPMENT
BSF 107	MANAGEMENT INSTRUCTION - Technology Equipment & Equipment Tracking
BSF 109	BCOE Return Address Label Template
BSF 110	Paper Order Request Form
BSF 111	Indirect Cost Calculator
BSF 114 BSF 119 BSF 120	iPAD FORMS, GUIDES, AND RESOURCES
BSF 115	ESTABLISH PETTY CASH FUND see Operating Procedures (Petty Cash) for additional guidelines
BSF 116	PETTY CASH RECONCILIATION FORM
BSF 117	PETTY CASH CHANGE OF CUSTODIAN FORM
BSF 118	VEHICLE RESERVATION FORM

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For more information

Contact:
Lorraine Hodel - Executive Assistant
Butte County Office of Education
1859 Bird Street, Oroville, CA 95965
Phone: (530) 532-5727
Fax: (530) 532-5759
Email: lhodel@bcoe.org

	Don McNelis - Superintendent 1859 Bird Street Oroville CA 95965 Phone: (530)532-5650	Search BCOE Web Site